Kala makes it easy to log your transport and track the time spent travelling to and from projects.

Enable Mileage Tracking

First, make sure milage tracking is enabled, by finding the following setting:

1. Navigate to Settings > Advanced Settings
2. Enable the setting Mileage Tracking Enabled?
3. After enabling Mileage Tracking, navigate to the Home page and refresh your browser.
   • The Transport option will now appear in the main menu on the left.

Additional options in the Mileage Tracking settings include:

• Enable automatic logging of trips
• Allow starting a trip directly from the home screen
• Require odometer readings for trips to comply with SKAT mileage record regulations
• Hide the recorded travel time for trips
• Override Android’s built-in geolocation system
• Provide an option to specify the purpose of each logged trip
• Set a default starting address for all trips

Create a Trip

1. Go to Transport in the left-hand menu and select Create Trip.
   • This section is only visible if Mileage Tracking is enabled.
2. Enter a start and end address for your trip and click Calculate Distance.
   • Use the dropdown arrow to select previously entered addresses if applicable.
3. Add details such as the related project or task. You can manually adjust the distance or travel time to account for detours or traffic.
   • Kala can automatically calculate the odometer start- or end value if you have your odometer start- or end value for the specific trip.
4. Return Trips:
   • Check the “Return” box to add a return journey.
   • A new window will appear with the start and end addresses reversed. Adjust the return distance or time if needed, then click Create Trip to save it.
5. Your recorded trip will now appear under Transport in the main menu and on your Weekly Timesheet.

GPS Mileage Tracking (Optional)

If you’ve enabled the setting Start mileage tracking available on the home screen, you can log trips using GPS:

1. From the Kala home screen, click the green START button and select Start Trip.
2. Press Stop Trip when you arrive at your destination.

Alternative Method for Logging Mileage: Logging Mileage as a Work Type

If you prefer to log mileage as a simple unit (e.g., kilometres), you can create a Milage work type in Kala: To do so, you need to find the following two settings:

1. Create a New Work Type:
   • Go to Settings > Advanced Settings and find the setting: Work types and corresponding work type nr. Format:’Name(work type nr.);’.
   • Add the work type using the following format: Name (Work Type Number);
   • Example: Mileage (20);
2. Adjust Work Type Settings:
   • Customize the work type to fit mileage tracking under the setting: Time types excluded from weekly total and with specific intervals.
   • Example format: WorkType(20)=1000*1;
   • Where
     • 1000 is the maximum distance allowed (e.g., 1000 km).
     • 1 allows logging distances as small as 1 km. Adjust these values as needed.

Log Mileage on the Weekly Timesheet

1. Navigate to the Weekly Timesheet (by going to Timesheet in the left-hand menu) and find your newly created Mileage work type.
2. Click + Add Line in the top-right corner.
3. Choose the related project and log the distance for the relevant date.