Kala is a flexible project management and time tracking system designed to help businesses manage working hours, projects, resources, and finances. It can be used to log work hours, plan resources, manage projects and tasks, and integrates with accounting and payroll systems, allowing you to invoice customers for completed tasks based on the time and resources used as well as manage payroll.
Kala is ideal for businesses looking for a customizable tool tailored to their specific needs.
You can sign up for free and try Kala with a 30-day trial period.
Contact us for a walkthrough of Kala’s features so you can make the most of your free trial.
Kala offers a 30-day free trial, allowing you to test the system with no commitment. There are no setup fees, and Kala provides free assistance with configuration, even during your free trial. The price depends on the selected plan, and ranges from 59,- DKK to 227,- DKK pr. user pr. month, depending on selected plan and payment frequency (monthly, quarterly or yearly).
You can view our pricing plans here.
Kala offers support via chat, phone, and email. You can also schedule a call or a meeting with a consultant to go through Kala’s features and customize Kala to fit your company’s needs.
Our support is free and includes assistance with setup, settings, and integration with other systems.
Yes, Kala can be customized to fit your business requirements. Kala has over 350 custom settings, and we are happy to help determine how they are best configured to suit your needs. If you require additional customization, we can work together to find a solution.
Contact us for more information, or if you need help setting up Kala.
Kala works on both desktops (PC and Mac) and mobile devices (phones, iPads, and other tablets).
Please download the Kala app for the best experience on iOS and Android devices.
Work hours can be registered in Kala in multiple ways:
It is also possible to register time under different work types, such as overtime or sick leave.
Please see our guides for a comprehensive walkthrough of how to setup time tracking with Kala.
In Kala, you can create both customer projects and internal projects.
Projects can include:
You can also add project statuses to visualize progress. If Kala is connected to an accounting system, customers will be automatically imported from here.
Once a project is completed, you can automatically send an invoice draft to your accounting system.
Read more about managing projects in our guides.
Kala includes a planning module with a Gantt chart, allowing you to assign employees and resources to projects and tasks. This provides a visual overview of who is working on what, including employee availability, vacations, and more.
Read more about Kala's planning feature in our guides.
Work types in Kala are different categories of time, used to log hours at different rates.
They are useful for tracking time when a specific type of work has a different hourly rate than your standard rate.
Examples of work types:
Work types can also be linked to specific projects, so employees do not need to select a project when logging time for a certain work type (e.g., if all absences should be recorded under a specific project).
Read more about work types in this guide.
Employee time entries are collected in a weekly timesheet, which is then sent for approval to the employee’s manager.
Once a timesheet is approved, it is locked, preventing further changes. If a timesheet contains errors, the manager can reopen it for corrections.
It is possible to configure whether timesheets should be approved weekly or daily.
Read more about Kala's timesheet-feature in this guide.
Yes, Kala allows you to generate live reports for each project, which can be shared with customers via a link.
These reports are continuously updated with new time entries, images, and comments, giving customers transparent insight into project progress.
Read more about Kala's live report feature in this guide.
